HOW DO YOU SUCCESSFULLY AUDIT DURING COVID-19 PANDEMIC?
Companies and organizations of all types and sizes are facing auditing challenges that have never encountered before. Firstly, do you have to audit? The answer is absolutely YES. An audit gives an assured sense that workplace activities are being conducted safely and to industry standards and that gives clients, customers and staff confidence in the product or service offered.
Using a compliance management software certainly helps in a remote auditing environment. By having all relevant documents such as internal audit records and plans, procedures, processes and management meeting minutes, corrective actions, complaints and staff training records in such a system allows auditors to access remotely the items pertinent to the audit.
PARADIGM 3: MANAGEMENT SOFTWARE
Paradigm 3 document control and compliance management software provides complete audit management from notification of scheduled audits tracking and control of audit checklists, initiation and follow-up of corrective actions, and analysis of audit results.
Paradigm 3 is a fully secure, password-controlled compliance management software program. Roles, rights, permissions and retention of data records is determined by each individual client internally and the software can be built to control the system through the application of roles, security and file protection. Therefore, auditors can be allowed access to documentation securely.
Once a software based compliance management system is in place all that is required for an audit to take place is agreeing on the audit agenda, planning, remote connection available, personnel to be available for interviews, through video conferencing, and if inspections of sites are needed, they can be achieved through remote cameras by a staff member or an actual on-site inspection by auditors following all safety protocols. This will keep onsite visits to your facility to a minimum and keep your employees safe.
Audits small or large, internal or external are an integral part of an organizations management system. They can apply to the complete organization or to a specific areas or section. There are many ways to ease the burden of audits and making sure you are continually compliant and by using a well-established compliance software especially with so many working remotely you can achieve success.