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Document Control in a compliance environment can be a very time consuming, challenging task. In todayís regulated industries, the use of document control software is essential in to reduce the effort, frustrations and cost associated with ensuring your policies and procedures are up to date and accurate. Simply putting a procedure up on a website or on a common drive to meet the requirements of a structured program, such as ISO, CAP and CFR Part 11, is no longer an option.
To meet these challenges, Paradigm 3 software provides a complete enterprise-wide solution for Document Control. It allows you to address all the main requirements of an auditable document management system in a user-friendly environment. The end user is allocated with all the automated tools she/he needs to have confidence their system is in compliance through all aspects of the document lifecycle.
You will have full control of all types of file formats and you will be able to keep a detailed history of all changes. The automated workflow in our document control software ensures that documents are accurately routed to applicable reviewers and authorized in a manner that complies with all ISO and other compliance requirements. Paradigm 3 also provides you with the ability to create and control document templates which will ensure all procedures and instructions are created with the same look and feel that reflects your company format.
Documents can be linked utilizing our Para-Link system which provide unbreakable links between associated document to enable fast and accurate navigation to reference documents and forms throughout your document management system.
Paradigm 3 also provides the ability to apply the same type of control over your forms. Enabling complete flexible in the design of your forms template in Word or Excel. Our software will also enable you to provide controlled fillable forms for use as meeting minutes or permanent records, storing them in our flexible file structure.
To learn more about Paradigm 3, take a minute to browse its remarkable features:
- DOCUMENT CONTROL
Provides total control over all document file formats including Word, Excel, Visio, Adobe, AutoCAD, JPGs, and GIFs.
- APPROVALS AND REVIEW CYCLES
Targeted action items provide automated review and approval notifications. These workflows are totally flexible by the user in message and routing.
- SCHEDULED ANNUAL DOCUMENT REVIEWS
Utilizing Paradigm 3ís action item system document reviews are scheduled and automatic notifications sent to applicable personnel to perform them. Should reviews not be performed within the appropriate timeframe Paradigm provides the ability to escalate the action to appropriate persons for follow up action.
- DOCUMENT HISTORY
All evidence related to changes to documents such as who modified and approved document changes along with what text was changed is kept easily available attached directly to the document.
- TARGET ACTION ITEMS
Personnel are notified of assigned tasks associated with document control such as document reviews and approvals via email and internal Paradigm action items. Records of completion of those action items is kept directly associated with the document.
- LIVE HEADERS AND FOOTERS
Your header and footer information is automatically updated using Live Headers. This feature ensures you always have the meta data such as version, authorizer, release dateetc.,etc displayed.
- PARA LINKS
Documents can be accessed using unbreakable links enabling easy navigation to reference documents.
- DOCUMENT TEMPLATES
Gain the ability to provide document templates to ensure standardization of document format and style.
- FORMS CONTROL
Create your own forms and meeting minutes templates in Word or Excel that ensuring end users follow standard formats when completing forms and issuing minutes.
Have confidence the documents you and your colleagues are accessing are the latest version all the times. Paradigm 3 Document Control software ensures you have complete confidence that your compliance system is monitored and in control at all times.
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